Identity and contact details

Please click here to find out more about Ibis. Our office address is Innovation Centre, Howbery Park, Wallingford, Oxfordshire, OX10 8BA. Our telephone number is 01491 524 000. You can contact us by email using office@ibislimited.com. We are registered at Companies House as DJJH Consulting Ltd trading as Ibis with a company number of 08277815.

Our designated supervisory authority under the General Data Protection Regulation (GDPR) is the Information Commissioner’s Office (ICO). We are based in the United Kingdom.

The individual in charge of Data Protection in our company is Drew Jeffris.

What data we collect

We publish the names of individuals who are linked to quotes that we publish on our web site. We use ‘Consent’ to process this data.

We collect, store and access information on contractors and suppliers so that we arrange the use of and manage their services on our projects. We use ‘Legitimate Interest’ to process this data. We have completed the specification, gate analysis and balancing tests specified under GDPR for this data. We do not capture special category information on this data.

We collect, store, access and use data on data subjects who have approached us, either as a part of a tender or to request estimates. These data subjects can be prospective customers, customers or ex-customers. We use ‘Contract’ to process this data.

We process information on staff so that we can manage their employment. We use ‘Contract’ to process this data. We capture special category information on this data and use category (b) of Article 9(a) of the GDPR (“necessary for the purposes of carrying out the obligations … in the field of employment…”) as the condition for processing this data.

Other information on what we do with data

We store and process data for which we act as Data Controller in the United Kingdom.

Records relating to suppliers, contractors, prospective customers and ex-customers will be removed from our systems 2 years after there has been no engagement with a contact.

We will remove data relating to tenders, quotes and estimates 12 years after the end of projects if the customer is a part of the public sector, or 6 years after the end of projects in other situations.

We will delete data from our cloud backup locations 6 years after the date of the backup.
All records are disposed of securely when deleted.

How we look after data

We take reasonable technical and procedural precautions to prevent the loss, misuse or unauthorised alteration of personal data.

We store the personal data that we collect securely.

We do not publish the details of the safeguards we use to protect the personal data that we control as this could reduce the effectiveness of those safeguards.

Cookies

Cookies are text files placed on your computer to collect information about which pages you visit, and how long for. This information is used to track use of the website and to compile statistical reports on website activity.

When you visit our website you will be presented with a choice which will allow you to decide whether cookies are used or not. In a few cases some of our website features may not function if you choose not to allow cookies on our website.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website, so when you link to other websites you should read their own privacy policies.

Your rights

Ibis recognises the rights of data subjects as defined in the General Data Protection Regulation (GDPR).

We will always seek to uphold those rights and the links provided will enable you to communicate with us to exercise those rights, where relevant.

• Your right to be informed (this page and further information in communications we might send to you)
  Click on the following links to send us an email so that you can exercise your rights.
• Your right of access
• Your right to rectification
• Your right of erasure (right to be forgotten)
• Your right of restriction of processing
• Your right to data portability
• Your right to object

Ibis recognises your right to lodge a complaint with a supervisory authority. You can access the ICO’s website from this link.